Guides

How this actually works.

Reference material for the people who plan the movement: event planners, executive assistants, travel managers, and anyone who has to get a hundred guests somewhere on time. Written from operating experience, kept current, and specific to Austin where it matters.

Austin · Start here

Event transportation in Austin: the complete guide

Austin's event calendar is concentrated into two months, served by venues with wildly different access problems, and currently missing its convention center. Here is how ground transportation actually works here — event by event, venue by venue.

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Planning

A transportation brief that event planners can actually use

What a chauffeur company needs from you to quote accurately, what you should expect back, and the five questions that separate an operator who has run a program from one who has only quoted one.

7 min read

Event logistics

How many vehicles do you need to move 100 guests?

The question every event budget starts with, and the reason the obvious answer is wrong. Capacity gets you a number; frequency, luggage and the exit get you the right one.

6 min read

Costs

Private chauffeur vs Uber Black in Austin: when each one wins

An honest comparison. Ride-hail is better at some things than a chauffeur company will usually admit — and considerably worse at the handful that tend to matter on an event day.

6 min read

Costs

What event transportation costs in Austin

Published rates, how a quote is actually built, and the four things that move a number more than anything on the rate card.

5 min read

Planning

How far in advance should you book a chauffeur in Austin?

A month-by-month answer, because Austin's answer is not the same in June as it is in October — and the constraint is almost never price.

4 min read

Private aviation

Private aviation ground transportation: how an FBO pickup actually works

A private arrival has no baggage claim, which removes the twenty-minute cushion every commercial pickup quietly relies on. Here is how the timing, the terminals and the ramp rules really work in Austin — including the mistake that sends a car twenty miles to the wrong airport.

7 min read

Corporate

Running an executive roadshow: the ground transportation playbook

Eight meetings, four buildings, one day that cannot slip — and a car that has to be outside every one of them. Written for the executive assistants and travel managers who build these days and then have to watch them survive contact with traffic.

8 min read

Corporate

Centralized billing for corporate ground transportation

Most companies account for chauffeur travel through expense reports, which means the finance team reconstructs it one receipt at a time, months later. Here is what a corporate account changes, what you have to decide before opening one, and what it does not do.

7 min read

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